IMPORTANT ANNOUNCEMENT TO ALL STATE AGENCIES AND GRANTEE ORGANIZATIONS
SAVE THE DATE
Webinar: What to Expect in FY18 - Part 1
March 9, 2017 - 1:30 - 5:00 pm
March 15, 2017 8:30 am – noon
March 21, 2017 – 1:30 – 5:00 pm
Webinar: What to Expect in FY18 - Part 2
March 14, 2017 - 1:30 - 5:00 pm
March 16, 2017 – 8:30 am - noon
March 22, 2017 - 1:30 - 5:00 pm
Training Objectives for the 2 Webinars
1) Highlight the FY18 pre-award process,
2) Review pre-award requirements for FY18, and
3) Clarify pre-award process roles and responsibilities of the Grant Accountability and
Transparency Unit (GATU), State Agencies and Grantees
Agendas (Note: There are 2 separate webinars. Each webinar is offered 3 times.)
Public release of the Catalog of State Financial Assistance (CSFA) and the Grantee Compliance Enforcement System
Catalog of State Financial Assistance
The CSFA is required by GATA and provides a single, authoritative, statewide, comprehensive source of financial assistance program information. State agencies have populated the CSFA with federal, federal pass-through and state awards received. The CSFA also records grantee awards under each CSFA number.
The public can search the CSFA for agencies with active grant programs, currently funded grants, current funding opportunities, and registered grantees. Use the CSFA tab of this website or the following link to access the public-facing CSFA: https://www.illinois.gov/sites/GATA/Grants/SitePages/CSFA.aspx.
Grantee Compliance Enforcement System
Illinois is utilizing a federal framework for the Grantee Compliance Enforcement System to drive grantee compliance with grant requirements. This system promotes cross-agency information sharing to improve risk assessment processes and enhance fiscal management transparency.
GATA requires the maintenance of a list of individuals and entities temporarily or permanently ineligible to receive grant funds. This list called the Illinois Stop Payment List (initially introduced in December 2015), is a component of the Grantee Compliance Enforcement System. The Grantee Compliance Enforcement System was implemented January 1, 2017. The transmittal and supporting policy is provided: Grantee Compliance Enforcement System Transmittal. For reference purposes, this information is also posted in the Resource Library.
Indirect Cost Rate Negotiation for Illinois Grantees
The Governor’s Office of Management and Budget has contracted with Crowe Horwath to negotiate Indirect Cost Rate Agreements with Illinois Grantees. The Grant Accountability and Transparency Unit received permission from the Federal Government to centralize the negotiation of the indirect cost rate to allow a grantee to negotiate one rate with the State of Illinois. The centrally approved rate will be accepted by all state grant making agencies, instead of requiring a grantee to negotiate separate rates with each state grant making agency when grantees receive grants with multiple agencies. Grantees who have completed the grantee registration, pre-qualification and fiscal and administrative risk assessment will receive an invitation from Crowe Horwath to submit an indirect cost rate proposal for purposes of negotiating a rate.
State of Illinois Indirect Cost Rate proposal and election deadlines
INITIAL SUBMISSION (Applies to all State of Illinois Grantees for SFY ’17)
The State of Illinois Centralized Indirect Cost Rate submission deadline has been extended to November 1, 2016 for Grantees with an effective State of Illinois award date of July 1st 2016.
If an award was issued after August 1st 2016, an indirect cost proposal or rate election must be initiated with the Centralized Indirect Cost Rate system upon notice of award. The indirect cost rate proposal or rate election must be completed no later than three (3) months after the effective date of the State award.
Uniform Guidance (2 CFR 200) requires annual submission of an indirect cost proposal or rate election. The Centralized Indirect Cost Rate system will be used for annual renewals. Annual submissions must be received within six (6) months after the Grantee’s fiscal year end.
STATE OF ILLINOIS AGENCY AND GRANTEE INFORMATION
A “qualified” State of Illinois Registration and acceptance of the Fiscal and Administrative Risk Assessment (ICQ) triggers an automated invitation to the Centralized Indirect Cost Rate System. The Grantee’s ICQ contact will receive an email invitation to the Centralized Indirect Cost Rate System.
Questions Regarding the Indirect cost rate Extention
For questions regarding the submission deadline extension for indirect cost rate proposals or rate elections, please contact a representative from your state awarding agency or OMB.GATA@Illinois.gov .
For further infromation on FAQ's, the highlighted link will direct you there.
Training on cost principles and how to navigate the Crowe Horwath system (CARS) to negotiate a rate is available on the GATA website Webinar tab. The highlighted link will direct you to the training.
Illinois Showcased in OMB Webinar Uniform Guidance: Promising Practices
Illinois is recognized as a leader in Uniform Guidance implementation during the Federal Office of Management and Budget (OMB) hosted webinar broadcast on Tuesday July 5, 2016. The webinar on Uniform Grants Guidance (2 CFR 200) is provided from the Council on Financial Assistance Reform (COFAR) website: https://cfo.gov/cofar/training/. The webinar will be posted for unlimited viewing.
The webcast Uniform Guidance: Promising Practices provides an opportunity to hear from leaders in the Federal, State, University, and nonprofit grant community on their best practices, tools, and techniques for successfully implementing pre-award, post-award, and Single Audit processes. During this webinar, Illinois is acknowledged among nation-wide best practices for Uniform Guidance implementation.
As promoted by OMB, the webinar showcases how the subject matter experts have “cracked the Uniform Guidance code”. Join the webinar to hear how Illinois’ Grant Accountability and Transparency efforts compare on a national scale.
The Grant Accountability and Transparency Act (GATA), 30 ILCS 708/1 et seq., is landmark legislation that will increase accountability and transparency in the use of grant funds while reducing the administrative burden on both State agencies and grantees through adoption of the federal grant guidance and regulations codified at 2 CFR Part 200 (Uniform Requirements). Pursuant to the Act, the Grant Accountability and Transparency Unit (GATU) has been established in the Governor’s Office of Management and Budget. GATU is charged with implementation of the Act in coordination with State grant-making agencies and grantees.
We would like to thank our Illinois Legislative sponsors for their continued support of the Grant Accountability and Transparency Act:
Representative Fred Crespo
Senator Pamela J. Althoff
Representative Patricia R. Bellock
Plans and process for GATA Implementation.
Check out the GATA Newsletter and current news updates.
Find GATA resources, including laws, regulations, links, presentations and more.
Frequently Asked Questions (FAQ's)