IEMA currently is seeking proposals for presentations at the 2017 IEMA Summit, which will be held Sept. 5-7 at the Prairie Capital Convention Center in Springfield. Below is information about the Call for Presentations and instructions for submitting proposals.
- All proposals must be submitted by May 1 to be considered.
- Each breakout session will last 60 minutes and should include time for questions and answers.
- You must submit a separate proposal for each session.
- IEMA reserves the right to edit session titles and descriptions as needed.
- To avoid scheduling conflicts, we may not be able to accommodate specific time slot requests.
- Prior to submitting your application, please make sure all co-presenters have confirmed availability.
- All proposals will be submitted via Survey Monkey using this link: https://www.surveymonkey.com/r/2017iemasummitcallforpresentations
In order to ensure a balanced program, all submissions will be reviewed and evaluated by the IEMA Training Summit Planning Committee. Presentations will be selected based on the following criteria:
- Does the session include the use of illustrated lecture, hands-outs or interactive elements?
- Are takeaways, job aids or work tools provided to attendees?
- Is the material presented original?
- Have learning objectives been developed for your session?
- Does the session provide a benefit to attendees?
- Does the session appeal to a diverse attendee population?
- What core capabilities does this session support?
Dates to Remember
- Submit session proposals - May 1
- IEMA notifies speakers of selections - June 5
- Presentation and handouts due for online posting Aug. 15
- IEMA Training Summit - Sept. 5-7
Nature of Sessions The IEMA Training Summit strives to provide its attendees with an opportunity for learning and exchanging ideas. Speakers may not endorse brand names or specific products in their presentations. Numerous vendor and sponsorship opportunities are available for those interested.
Under no circumstances may this platform be used for direct promotion of a speaker’s product or service.
2017 Breakout Focus Areas – Building Collaborative Partnerships and Capabilities
When developing your session proposal, please use one of the below topic areas for guidance:
- Emergency management lessons learned
- Professional development
- Successful collaborative partnerships
- Social media techniques
- Public information
- Whole community engagement
- Emerging threats
- Fire/emergency management integration
- Law enforcement/emergency management Integration
- Public health and medical/emergency management Integration
- Updated guidance, laws and policies pertaining to public safety
You must meet all requirements outlined on the proposal submission form for your proposal to be considered. Any missing items will automatically disqualify the submission from the selection process.
Presentation Update Requirements
IEMA must be notified and approve of any substantial changes in presenters, room set-up, AV needs, session description or content no later than one week before the summit.
We ask speakers to seek financial support from their agency or organization. If it is not available, IEMA may be able to provide reimbursement for speakers’ travel and lodging. If you require financial assistance, you must indicate this in your submission. Failure to do so will prohibit any future requests for reimbursement. The request for financial assistance has no bearing on the selection process.
Breakout rooms will be set up theater style to maximize the number of attendees at each session.
Creating Effective Slide Presentations
To reduce attendee “death by PowerPoint” and ensure our diverse attendee population can easily read your slides, please use the following as guidance when developing your presentation.
- Use plain backgrounds – simplicity is the key
- Light background and dark text recommended
- Follow a consistent style on your slides
- Only one headline per visual
- Single concept - one idea or thought per slide
- Avoid design templates with lots of images
- Minimum verbiage – Use key phrases opposed to long sentences
- No more than 5 or 6 lines per slide
- No more than 5 or 6 words per line
- Use landscape format
- No more than two font styles
- Do not read your slides
Additional Presentation Resources:
Terms and Conditions
As the primary presenter for the proposed session, I have thoroughly read the submission guidelines and selection criteria. I understand and agree that I will be responsible for communicating in a timely manner with the IEMA Training Summit Committee and any co-presenter(s) regarding information about my session. If my session is selected, I understand and agree to the following code of conduct:
- I am responsible for adhering to all deadlines and guidelines for submission outlined in this document. If I fail to meet deadlines or guidelines, IEMA reserves the right to remove my session from the summit program.
- I am responsible for submitting presentation materials (PowerPoint, handouts, etc.) prior to the summit for inclusion on the IEMA Training Summit website for attendees to download free of charge.
- I understand that IEMA will not produce any handouts. If I wish to have handouts, I am responsible for producing and having them available on-site.
- I understand my session is not an opportunity to advertise a product, service or company. The IEMA Training Summit is an educational forum designed to enhance public safety in Illinois. The direct promotion of products or services is prohibited.
- I will refrain from overt statements, harsh language or pointed humor that could alienate or offend attendees.
- I understand the news media may be present during my session.
- I understand my presentation may be recorded and photos taken for use by IEMA for educational purposes.
- I understand that all services at the IEMA Training Summit will be provided without regard to race, religion, color, sex (including pregnancy and gender identity), sexual orientation, parental status, national origin, age, disability, family and medical history or genetic information, political affiliation, military service or any other non-merit based factor in accordance with applicable federal, state and local laws.
Thank you for your interest and support of the 2017 IEMA Training Summit!