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Bylaws

Bylaws
Amended and Adopted November 1, 2019

Article I — Name and Mandate

Section I

The Medicaid Advisory Committee (MAC) is created to advise the Department of Healthcare and Family Services (HFS), State of Illinois, about health and medical care services under the Medical Assistance Program pursuant to the requirements of 42 CFR 431.12 with respect to policy and planning involved in the provision of Medical Assistance.

Section I l

The MAC shall have the opportunity for participation in policy development and program administration, including furthering the participation of recipient members in the agency program pursuant to 42 CFR Section 431.12(e).

Section I l l

Vision Statement: It is the vision of the MAC to ensure that populations covered under HFS' Medical Assistance programs have timely access to high quality medical care delivered in a cost-efficient manner that meets their need regardless of race/ethnicity, primary language, geography, age, disability or other socioeconomic factors.
 
Article II — Membership
 

Section I

The MAC shall consist of up to fifteen (15) regular voting members at least five (5) of whom must represent consumers of medical care. A parent of a Medicaid beneficiary can also serve on the MAC as a consumer. (A consumer is defined as a person who is not a healthcare provider.) All appointments of members shall be made in writing by the Director of HFS. These members shall include representatives of consumer groups or consumers themselves, physicians (at least one of whom shall be Board Certified), and other representatives of health professions who are familiar with the healthcare needs, services, and resources available for the population served by HFS.
In addition, one representative each from the Department of Public Health, the Department of Children and Family Services, and the Department of Human Services, as appointed, will serve as an ex-officio member.
Additionally, the immediate past chair of the MAC will also serve as an ex-officio member of the MAC for 2 years, with a vote.

Section I l

Terms of members shall be staggered. Each term shall be for a period of two (2) years, and members are limited to two (2) consecutive terms or until a successor is appointed in writing by the Director of HFS.
A consumer who is a Medicaid beneficiary may serve for up to three (3) consecutive terms at the request of the Chair and at the discretion of the Director of HFS. Upon two (2) year gap of non-membership, a former member shall be eligible for reappointment.

Section I l l

Members of the MAC and duly appointed members of its committees, subcommittees and task forces shall serve without compensation, except that they may be reimbursed for allowable travel and other approved, necessary expenses in connection with the MAC meetings and business. Such reimbursement shall be consistent with the statutory provisions and with the regulations of the State of Illinois. Operating expenses of the MAC shall be borne by HFS.

Section IV

If a member misses three consecutive regularly scheduled meetings in one year, it will be considered a voluntary resignation, and his/her membership will be automatically terminated. A member may send a substitute after notifying the Chair in advance of a meeting; the substitute will count towards a quorum and may participate in discussions but will be unable to vote.

Article Ill — Officers

Section I

Officers of the Medicaid Advisory Committee shall consist of a Chair and Vice-Chair who shall be elected by the MAC from among its members.

Section I l

The Chair and Vice-Chair shall be selected in the following manner: MAC members shall appoint a nominating committee of no more than three MAC members no later than September of every odd numbered year. At the last meeting of that year, the nominating committee shall present a slate of candidates for the offices of Chair and Vice-Chair. Names and biographies of those nominated shall be mailed to members at least ten (10) calendar days prior to the election. Nominations from the floor will be permitted. The officers will be elected by a simple majority of those present and voting to start their terms at the first meeting in the following calendar year. An officer shall serve until his/her successor is elected. In the event an officer is unable to complete his or her term of office, the Administrator of the Division of Medical Programs shall appoint a replacement to serve the remainder of the term.

Section I l l

Any officer of the MAC shall not be eligible to serve for more than one (1) consecutive term of two years in the same office, or until a successor is elected. The membership term limits will not apply to any member while serving in the capacity of Chair, Vice-Chair, or immediate past chair.

Section IV

The Chair of the MAC shall perform the duties ordinarily ascribed to such office and shall preside at all meetings of the MAC. 
Section V

In the event of the Chair's absence, the Vice-Chair shall preside. If both are absent, the Administrator of the Division of Medical Programs or his/her designee shall serve in this capacity.

Article IV — Meeting

Section I

Regular meetings of the MAC shall be held at least quarterly, unless suspended by action of the MAC and are subject to the Open Meetings Act (P.A. 82-387). Such meetings shall take place at locations, dates and times agreed to by MAC membership.
It shall be the responsibility of HFS to give notices of the location, date and time of said regular meetings to each member of the MAC at least ten (10) calendar days prior to each of the said meetings.

Section I l

A special meeting of the MAC may be called to discuss and consider a special item identified at the time of notice, provided it is in compliance with the State's Open Meeting Act (P.A. 82-387).

Section I l l

An agenda of business scheduled for deliberation shall be prepared and distributed to the members of the MAC at least ten (10) calendar days prior to a scheduled or special meeting of the MAC.
Section IV
A quorum shall be six (6) members or their designated substitute(s) participating in person.

Section V

Participation in MAC meetings shall be limited to MAC members and persons who have been invited by HFS and/or Chair to provide information on an agenda item. Participation by observers shall be at the discretion of the Chair. The Chair of the MAC has the right to limit the length of each observer's address to conform to the MAC agenda. All deliberations of the MAC and its subcommittees shall be governed by Robert's Rules of Order to the extent not inconsistent with these Bylaws. All applicable Federal and State laws and MAC Bylaws take precedence over Robert's Rules, in that order.

Section VI

Under new business portion of a MAC meeting, any MAC member may add an item to the agenda of a future MAC meeting for discussion and action with approval from a simple majority of MAC members present. is (Discussion or action on a new item which was not included on the published agenda might not comply with the Open Meetings Act).
Article V —Subcommittees
 
Section I
The MAC is authorized to create subcommittees and workgroups as it deems appropriate.

Section I l

The Chair and members of subcommittees and work groups shall be appointed by the Chair of the MAC in consultation with the Administrator of HFS' Division of Medical Programs, and may include among their membership, individuals who are not members of the MAC. Each subcommittee must have a MAC member serve on the subcommittee and represent the subcommittee or workgroup at MAC meetings. HFS shall assign staff to provide support to the subcommittee and work groups.

Section Ill

Consistent with terms of recently elected officers, at the second meeting of that calendar year the MAC will review the charge and membership of each subcommittee. The subcommittees previously appointed will expire unless renewed by incoming officers with approval of the MAC.

Article VI — Professional Staff

Section I

The Administrator of HFS' Division of Medical Programs or his/her designee shall serve as the MAC official consultant. The Administrator may designate members of staff to assist in such consultation.

Article VII — Amendment

Section I

The Bylaws may be amended by a simple majority of the members present at any regular or special meeting of the MAC if the proposed amendment is given in writing at least ten (10) calendar days before said meeting.
 
 

Medicaid Advisory Committee (MAC)

 

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