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State Purchasing Officers published the following transactions from January 2017 through March 2017: ​

  • 591 Solicitations
  • 643 Award Notices with an estimated value of $927,165,971 



“Six years ago, Illinois began to put in place several state procurement changes.

By and large the Illinois reforms have improved the state system and restored its integrity. But reform is an ongoing process.

The original Illinois reform also went too far in cutting off communications with vendors during a bidding process. The reform helped to prevent improper contact in order to avoid collusion, but it also prevented clarifications and information about best practices and new innovations. “We heard from the vendor community that the reform was shutting doors,” says Ellen Daley, chief procurement officer for Illinois General Services. “So we changed it to allow conversations to take place, and we listed the types of conversations that were permissible.”

One lesson learned from the overall experience: Reform requires substantial training for procurement managers in government and for vendors as well.”

an excerpt from Lessons From Cities Trying to Be Better Buyers, Governing, Katherine Barrett and Richard Greene, August 2016, see the full article at http://www.governing.com/columns/smart-mgmt/gov-procurement-reform-chicago.html​.





ILLINOIS E-PROCUREMENT OPEN FOR VENDOR REGISTRATION

The State of Illinois is proud to announce the implementation of a web-based eProcurement system called, BidBuy. 

State agencies will use BidBuy to advertise solicitation opportunities, evaluate bids, and publish contract awards.  It will become the State’s primary solution for sourcing and placing orders from vendors for the CPO – General Services.  BidBuy will replace the current Illinois Procurement Bulletin - General Services (IPB) and link directly with the Illinois Procurement Gateway (IPG).

Implementation will take place in two phases:

       ·         Phase 1 (Started April 6, 2016): Vendor Registration – Registration opened allowing vendors to create and manage their business’ information in BidBuy. 

 

       ·         Phase 2 (Summer, 2017): Full Procurement – State agencies begin using BidBuy to complete small purchases, post solicitations, and award contracts.  Vendors view and respond to solicitations and manage purchase orders and contracts.

 

Most current contracts will be migrated to BidBuy.  In order to continue to do business with the State, you must register in BidBuy before Full Procurement implementation.  The State is opening Vendor Registration now to allow enough time to register as many interested vendors as possible.

How to Register in BidBuy if you have a valid registration in the Illinois Procurement Gateway (IPG)

NOTE:  If you have a valid Illinois Procurement Gateway registration number and expiration date, you will also receive instructions via email to login and activate your BidBuy account and complete your registration.

      1.       Watch the demo “How to Register in BidBuy for Illinois Procurement Gateway Vendors  Only” at

               http://www.illinois.gov/cpo/PathwayToProcurement/Pages/BidBuy.aspx 

      2.       Download the manual  “BidBuy IPG Vendor Manual” at

              http://www.illinois.gov/cpo/PathwayToProcurement/Documents/BidBuy%20Documents/BidBuy%20IPG%20Vendor%20Manual.pdf

      3.       Have Login ID and temporary password received in an email from BidBuy.

      4.       To complete your registration, go to https://www.bidbuy.illinois.gov/bso/

      5.       Click on “Complete Registration” to begin.

 

ILLINOIS PROCUREMENT GATEWAY (IPG) VENDOR PORTAL ACCEPTING REGISTRATIONS

Springfield, IL - The way that vendors may submit disclosures and certifications as part of the procurement process has changed in important ways.  On May 12, 2014, the Illinois Procurement Gateway (ipg.vendorreg.com) began accepting information from individuals and businesses that are interested in obtaining a state contract.  Today, more than 7,000 vendors have submitted applications to receive an IPG registration number.

The Chief Procurement Office (CPO) reviews and approves vendor registrations.  Once the CPO approves an application, it notifies the vendor that their unique registration number with expiration date is approved for use in lieu of corresponding paperwork when responding to solicitations.  An IPG registration minimizes the risk that the State will disqualify a vendor for administrative errors at the time of bid opening.  The portal also creates an electronic company record that may be updated at any time from an internet connection.

Training in the use of the IPG is available for vendors.  See the "Events Calendar" on the homepage.  There is no fee to vendors for training or registering in the IPG.

 

NOTICE OF PROHIBITION ON POLITICAL CONTRIBUTIONS FOR VENDORS

The Chief Procurement Office reminds vendors of the prohibition on political contributions found in Section 50-37 of the Illinois Procurement Code (30 ILCS 500/50-37).  We encourage every vendor to be familiar with this section of the Code and to seek legal advice as to how this section affects your company.

Please note, in most cases contributions to the Governor and Lieutenant Governor as well as all other declared candidates for those offices are prohibited.  In addition, contributions made by entities and persons affiliated with your business are also prohibited.  For more information about which entities and persons are considered affiliated with your business, please see the Business Registration FAQ available on the State Board of Elections website at http://www.elections.il.gov/InfoForBusinesses.aspx or the Illinois Procurement Code at Section 50-37 (30 ILCS 500/50-37) available on the General Assembly's website at http://www.ilga.gov/legislation/ilcs/ilcs3.asp?ActID=532&ChapterID=7.

If you are unsure whether the prohibition on political contributions applies to your business, please refer to the Illinois Procurement Code at Section 50-37 available on the General Assembly's website at http://www.ilga.gov/legislation/ilcs/ilcs3.asp?ActID=532&ChapterID=7.

Finally, please note if a vendor is found to violate this prohibition, all contracts between State agencies and that vendor are voidable.  If a vendor violates this prohibition 3 or more times within a 36-month period, then all contracts between State agencies and that vendor are void.

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