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State Purchasing Officers published the following transactions from January 2017 through March 2017:
- 591 Solicitations
- 643 Award Notices with an estimated value of $927,165,971
years ago, Illinois began to put in place several state procurement changes.
By and large the Illinois reforms have improved the state system
and restored its integrity. But reform is an ongoing process.
The original Illinois reform also went too far in cutting off
communications with vendors during a bidding process. The reform helped to
prevent improper contact in order to avoid collusion, but it also prevented
clarifications and information about best practices and new innovations. “We
heard from the vendor community that the reform was shutting doors,” says Ellen
Daley, chief procurement officer for Illinois General Services. “So we changed
it to allow conversations to take place, and we listed the types of
conversations that were permissible.”
One lesson learned from the overall experience: Reform requires
substantial training for procurement managers in government and for vendors as
an excerpt from Lessons From Cities Trying to Be
Better Buyers, Governing, Katherine
Barrett and Richard Greene, August 2016, see the full article at http://www.governing.com/columns/smart-mgmt/gov-procurement-reform-chicago.html.
ILLINOIS E-PROCUREMENT OPEN FOR VENDOR REGISTRATION
The State of Illinois is proud to announce the implementation of
a web-based eProcurement system called, BidBuy.
State agencies will use BidBuy to advertise solicitation
opportunities, evaluate bids, and publish contract awards. It will
become the State’s primary solution for sourcing and placing orders from
vendors for the CPO – General Services. BidBuy will replace the
current Illinois Procurement Bulletin - General Services (IPB) and link
directly with the Illinois Procurement Gateway (IPG).
Implementation will take place in two phases:
· Phase 1
(Started April 6, 2016): Vendor Registration –
Registration opened allowing vendors to create and manage their business’
information in BidBuy.
· Phase 2
(Summer, 2017): Full Procurement – State agencies begin
using BidBuy to complete small purchases, post solicitations, and award
contracts. Vendors view and respond to solicitations and manage
purchase orders and contracts.
Most current contracts will be migrated to BidBuy. In
order to continue to do business with the State, you must register in BidBuy
before Full Procurement implementation. The State is opening Vendor
Registration now to allow enough time to register as many interested vendors as
How to Register in BidBuy if you have a valid registration in
the Illinois Procurement Gateway (IPG)
NOTE: If you have a valid Illinois Procurement
Gateway registration number and expiration date, you will also receive
instructions via email to login and activate your BidBuy account and complete
1. Watch the demo
“How to Register in BidBuy for Illinois Procurement Gateway Vendors Only” at
2. Download the
manual “BidBuy IPG Vendor Manual” at
3. Have Login ID
and temporary password received in an email from BidBuy.
4. To complete
your registration, go to https://www.bidbuy.illinois.gov/bso/
5. Click on
“Complete Registration” to begin.
ILLINOIS PROCUREMENT GATEWAY (IPG) VENDOR PORTAL ACCEPTING
Springfield, IL - The way that vendors may submit
disclosures and certifications as part of the procurement process has changed
in important ways. On May 12, 2014, the Illinois Procurement
Gateway (ipg.vendorreg.com) began accepting
information from individuals and businesses that are interested in obtaining a
state contract. Today, more than 7,000 vendors have submitted
applications to receive an IPG registration number.
The Chief Procurement Office (CPO) reviews and
approves vendor registrations. Once the CPO approves an
application, it notifies the vendor that their unique registration number with expiration
date is approved for use in lieu of corresponding paperwork when
responding to solicitations. An IPG registration minimizes the risk that
the State will disqualify a vendor for administrative errors at the time of bid
opening. The portal also creates an electronic company record that may be
updated at any time from an internet connection.
Training in the use of the IPG is available for vendors. See the
"Events Calendar" on the homepage. There is no fee to vendors
for training or registering in the IPG.
NOTICE OF PROHIBITION ON POLITICAL CONTRIBUTIONS FOR VENDORS
The Chief Procurement Office reminds vendors of the prohibition on political contributions found in Section 50-37 of the Illinois Procurement Code (30 ILCS 500/50-37). We encourage every vendor to be familiar with this section of the Code and to seek legal advice as to how this section affects your company.
Please note, in most cases contributions to the Governor and Lieutenant Governor as well as all other declared candidates for those offices are prohibited. In addition, contributions made by entities and persons affiliated with your business are also prohibited. For more information about which entities and persons are considered affiliated with your business, please see the Business Registration FAQ available on the State Board of Elections website at http://www.elections.il.gov/InfoForBusinesses.aspx
or the Illinois Procurement Code at Section 50-37 (30 ILCS 500/50-37) available on the General Assembly's website at http://www.ilga.gov/legislation/ilcs/ilcs3.asp?ActID=532&ChapterID=7
If you are unsure whether the prohibition on political contributions applies to your business, please refer to the Illinois Procurement Code at Section 50-37 available on the General Assembly's website at http://www.ilga.gov/legislation/ilcs/ilcs3.asp?ActID=532&ChapterID=7
Finally, please note if a vendor is found to violate this prohibition, all contracts between State agencies and that vendor are voidable. If a vendor violates this prohibition 3 or more times within a 36-month period, then all contracts between State agencies and that vendor are void.