Important Announcement for
Construction Contractors Bidding with the Capital Development Board
The State of Illinois is implementing an initiative to
reduce the burden of paperwork regarding financial disclosures when bidding
projects. The Illinois Procurement
Gateway way is an opportunity for bidders to streamline the bidding process
with CDB as well as all other state agencies.
The Division 0 and Division 1 documents for the Project
Manual have been revised to address the implementation of the Illinois
Procurement Gateway (IPG), previously known as the Vendor Portal. The IPG
has been an initiative by the Executive Ethics Commission, through the four Chief
Procurement Officers (CPO’s), to provide a central depository for any vendor
doing business with the State of Illinois to submit financial
disclosures. Once the vendor is registered in the IPG, then they would
not be required to submit full disclosures with each and every bid. It is
advantageous for A/E’s, contractors and subcontractors to inquire into the IPG.
The Division 0 and Division 1 revisions are being posted on
CDB’s website within the Reference Library. The Division 0 revisions
include the implementation of the IPG in Section 00 41 09 with the two
alternates available to the bidders: Forms A (submittal of full financial
disclosures) or Forms B (update to disclosures previously approved in the
IPG). There is a new section added: 00 41 08, which puts the
Business Terms and Conditions into the new section. The 00 41 05 form has
been revised to add columns on the form for services provided.
Division 1 has one revision: the material deficiencies are revised to
incorporate the IPG regarding financial disclosure submittal during the bidding
If a bidder has not registered with the IPG, or chooses not
to register, then the bidder will simply submit the full financial disclosure
(Forms A) with their bid. The Forms A option
is identical to the submittal process that bidders have been required to do for
the past two years when submitting bids.
There is a transition period that is expected in order to
incorporate the revisions into the bid documents for upcoming projects. Architect/Engineers
(A/E’s) will be incorporating the revised bid documents in Project Manuals as
the manuals are developed between July 1 and August 15, 2014. Depending on the stage of development of
Project Manuals, there can be the old or new versions of the bid documents in
the Project Manuals for those projects posted for bidding before August 15,
2014. Projects posted after August 15,
2014 will contain the new version of bid documents. Therefore, it is
important for bidders to read their bid documents carefully to understand what
will be required regarding financial disclosures during the transition period.
The following are details regarding the IPG as provided by
the CDB Chief Procurement Officer:
The State of Illinois
Chief Procurement Office has made available the Illinois Procurement Gateway
(IPG). The IPG (https://ipg.vendorreg.com/)
a streamlined, online process that allows those doing business with the state
(including contractors, subcontractors, architects, engineers and consultants)
to enter, organize, and submit information, certification and disclosure
documents online, in advance of a particular procurement. We encourage
all those that do business with the Capital Development Board to register in
the IPG located at https://ipg.vendorreg.com.
Use of the IPG is
optional. You will have the option of submitting a bid or 255 form via
paper, or with an IPG registration. CDB is incorporating the option to
use an IPG registration number in its bidding documents. Effective August
15, 2014, all solicitations will allow the use the number in place of certain
paper documents. Until all CDB bidding and offer documents are updated,
please use the standard paper submittal option.
As CDB documents are
fully updated you will see some additional minor changes, such as an area to
detail the services provided by subcontractors and a 00 41 08 form which
contains the Standard Terms and Conditions. Please review all bid and
offer forms carefully and follow the instructions..
IPG FREQUENTLY ASKED QUESTIONS
Who is Required to
Register with the IPG?
Registration in the
IPG is optional. Vendors may continue to submit bids and offers
using the standard paper forms. Registration into the IPG does, however,
reduction in paper forms required with each bid/offer.
time to review each bid or offer.
online directory of vendors.
The State uses
information submitted through the IPG to review vendor information in advance
of submitting bids and offers for contracts. Upon satisfactory registration,
vendors receive a registration number that may be used in place of paper
submission of required forms.
When Should Vendors Register?
that would like to use the IPG registration number with a bid/offer must
register, and receive a registration number, prior to submitting a bid.
This number must be placed on the bid/offer form. Please allow adequate
time for the review and processing of the documents submitted online.
Do Vendors Register?
Illinois Procurement Gateway is located at: https://ipg.vendorreg.com.
can I submit questions?
State of Illinois IPG Contact Information
Customer Service &
Mon-Fri 9AM – 4PM CST