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Central Time & Attendance System & eTime

Category: Application

The Central Time and Attendance System (CTAS) is a common employee timekeeping processing and management benefit system. It is on-line and applies comprehensive means to process, record, and track a variety of time-related benefits for employees. CTAS maintains historical records of employee time data and can generate audit trails pertaining to adjustments when requested. The service is available for consolidated and non-consolidated Illinois State agencies and is administered by the Enterprise Business Application Systems (EBAS) Team.
 
By offering a common application such as CTAS to its customers, BCCS is able to reduce the costs associated with individual duplication of employee benefit-time processing among its various customers. CTAS' customers also benefit from enhanced flexibility and report processing.

Rates

 Item

Unit of Measure 

Debit Code 

Rate

Timekeeping (CTAS)

Per Transaction 131

$ 0.08

Personnel System

Per Active Coded Position 161 $ 2.52
Work Comp System Per Claimant 158 $ 1. 04

* For more information on BCCS Service Rates please contact Ted.Hasara@illinois.gov

What is Included?

Standard

  • CTAS performs all calculations for overtime.
  • CTAS calculates accumulated benefits for each employee based on continuous service dates.
  • CTAS computes accumulated leave and compensatory time.
  • CTAS monitors the maximum vacation carryover and reports the amount on employee monthly time reports.

Non-Standard

eTime

Customers who are using CTAS are eligible to participate in the benefits offered through the eTime application at no extra cost beyond the CTAS rate.  eTime is a secure web-based, real-time system that provides instantaneous access to a variety of employee time records and is continuously updated. 
 
  • Each employee has their own respective login ID and password to ensure that employee time records are securely controlled and confidential. 
  • eTime provides an instant summary of employee benefit time.
  • Enhanced flexibility requesting leave time.  
  • Cancel and modify previously-entered leave requests by means of a simplified edit process. 
  • Readily check on the history of leave requests including leave dates, nature of leave used and actual hours that leave started and ended. 
  • Review the accuracy of the time as accounted for in the Daily Time Report on a weekly basis before submitting respective time records.
  • A Team Calendar allows employees/supervisors to view the leave times of fellow employees within their own defined team or group for planning purposes. 

What Should You Expect?

  • Service support hours are Monday through Friday, 8 AM - 5 PM.
  • Service Desk support and assistance.
  • CTAS is available Monday through Friday, 7AM - 5PM.
  • Sends relevant employee benefit-time data to the Central Payroll System for payroll processing if the agency also uses the Central Payroll System.
  • The service is continuous but may be subject to occasional disruption due to planned outages or unforeseen events (please contact the Service Desk to report outages).
  • Tracking of service costs and invoicing.
  • Continuous service improvements.

How Can You Help?

You can help manage the use of CTAS by adopting the following practices:

  • Ensure CTAS use is business related.
  • Ensure users log out when not needing to be on-line with CTAS.
  • Do not share protected information without requisite approvals.