The Accounting Information System (AIS) is a common mainframe application system. It is online and features a menu for selection needs. It addresses accounts payable information for a variety of both consolidated and non-consolidated Illinois State agencies, boards, and commissions on such matters as:
- Appropriation Management
- Contracts and Obligations
- Cash Management
- Vendor Management
- Cost Allocation
- Project Accounting
- Financial Reporting
AIS is a paramount internal accounting system for the 50+ Illinois State agencies, boards, and commissions that it serves. Both batch and on-line processing can be conducted in conjunction with such other Illinois State financial systems as the Illinois Governmental Purchasing System (IGPS), the Accounts Receivable Posting System (ARPS), Workers Compensation (WC), and the Comptroller's Statewide Accounting Management System (SAMS). It is described as a critical Category One application system within the business continuity plan of the Department of Central Management Services pertaining to disaster recovery. AIS serves approximately 2900 users and processes over 2 million transactions per month.
By offering a common application such as AIS to its customers, BCCS is able to reduce the costs associated with individual duplication of accounting system operations among its various customers.
You can help manage the use of AIS by adopting the following practices:
- Ensure AIS use is business related.
- Ensure users log out when not needing to be on-line with AIS.
- Do not share copyrighted or protected information without requisite approvals.