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Accounting Information Systems (AIS)
Terms of Service

​"Service Level Agreement"

Roles and Responsibilities

​Responsibility ​BCCS ​Customer
Provide management of appropriations, fund transfers and adjustments, vendors, contracts and contract amendments​ ​X
​Track expenditures from the initial receipt of an invoice throughout the production of vouchers ​X
​Provide both project and cost center accounting ​X
​Provide on line summary management and batch reports ​X
​Provide a browser-based on line query system to view contract and expenditure data ​X
​Provide for cash management operations ​X
​Provide interfaces with the IGPS and Comptroller's Office as well as standard load layouts to facilitate interfaces with other external systems ​X

 

General Services​ ​BCCS ​Customer
​Provide service support hours from Monday through Friday ​X
​Provide Service Desk support and assistance ​X
​Provide highly-reliable application connectivity as well as application response time ​X
​Provide database and system administration ​X
​Provide system support and maintenance ​X
​Provide tracking of service costs and invoicing ​X
   
Contacts​ ​BCCS ​Customer
​Provide a designated agency contact and related contact information for BCCS to interface with when needed X

 

​General Responsibilities ​BCCS ​Customer
​Ensure that AIS use is business related ​X
​Ensure that users log out when not needing to be on line with AIS ​X
​Will not shared copyrighted or protected information without the requisite approvals ​X

 

​Ordering ​BCCS ​Customer
​Submit an Enterprise Service Request Form to request a change in a service order ​X
 

 

Billing and Payment for Services

BCCS plans and maintains a common IT infrastructure, on behalf of the State, to realize the most efficient, reliable, and least cost approach to delivery of IT services to State agencies. Customers of BCCS are provided projected annual costs allowing continued planning and budgeting, avoiding unanticipated costs. The centralized IT provisioning of services requires BCCS customers to make prompt payments allowing services to continue without interruption. By using this service, BCCS customers, under these Terms of Service, agree to submit payment vouchers to the Illinois State Comptroller within 60 days of invoicing.

Acceptance of Terms

By request and use of this service hosted by Central Management Services, Bureau of Communication and Computer Services, hereinafter BCCS, you are indicating agreement to follow and be bound by the terms and conditions of this Terms of Service as currently published and hereafter amended.

This service is available to all Executive State agencies and may be provided, under separate agreement, to other governmental entities. Separate agreements, where applicable, may supersede sections of this Terms of Service where referenced, otherwise the terms as outlined herein are controlling.

Term of Agreement

This agreement shall be effective upon a customer’s first request for services and shall terminate upon discontinuation of the services rendered. BCCS will give customers notices of service discontinuation far enough in advance to allow the affected customers to make the appropriate adjustments, with respect to their information technology and business needs, in light of the pending discontinuation of service(s).

Changes to the Terms of Service are subject to notice and review under Change Management with input from all parties.

General Terms

No term, condition or other provision of this document may, in any manner, be interpreted as consent to conduct acts that are illegal or that any of the parties herein, either individually or collectively, are prohibited from performing.

In the event that this Agreement is determined to be invalid, it shall be terminated immediately. Should any portion or portions of the Agreement be found to be invalid, the said portion or portions shall not be construed to render the entire Agreement void, but shall be severed from the Agreement upon such finding.

Nothing contained herein serves to limit, alter or amend any Party’s duties, rights or responsibilities as set out in the applicable state and federal statutes, laws, or regulations.

To the extent Publication 1075, as now issued or hereafter amended by the Internal Revenue Service, is applicable, the customer understands that the customer is required to conduct an internal inspection of BCCS' Data Center no less frequently than every eighteen (18) months.

The consolidated enterprise IT environment assumes a shared risk of inseparable and joint responsibility under the controlling legal requirements of governmental operations in the entirety, and each party agrees to cooperate, communicate and work to protect the interests of the State and its constituents. The customers of BCCS agree to follow all policies and procedures internal to their operations and those as might be published by BCCS from time to time, protecting the electronic information and services entrusted to each.